About the Governing Body
The governing body are a team of voluntary elected staff, parents and other interested parties. They are responsible for ensuring that our school provides a high standard of education and experiences for all children. They do this in collaboration with the headteacher, Senior Management Team, staff, children and other stakeholders.
Peases West Primary Instrument of government
Governing Body Committee Structure
Click on each name below to find out more about their roles and responsibilities:
| Name | Representing | Term of Office | Committee | Responsibilities | Register of Interests |
|---|---|---|---|---|---|
| Mrs Melissa Morton | Co-opted | 14.09.19 - 13.09.23 | Curriculum & Standards Finance, Premises & Personnel Pupil Discipline | PSHE Sport Premium Computing | Deputy Headteacher at Peases West Primary School Married to Mark Morton, Painter and Decorator |
| Mrs Joanne Hird | Staff | 07.01.20 - 06.01.24 | Curriculum & Standards | PE and Sport Sport Premium | Teaching Assistant at Peases West Primary School |
| Mrs Alison Johnson - Headteacher | Headteacher | Curriculum & Standards Finance, Premises & Personnel Health, Safety & | Headteacher | Headteacher at Peases West Primary School Chair of Governors at Prince Bishops Community Primary School |
|
| Mrs Lynn George | Co-opted (Chair) | 13.07.18 - 12.07.22 | Curriculum & Standards Appeals | Headteacher at Prince Bishops Community Primary School Governor at Etherley Lane Primary School Millbank Solutions - husband. |
|
| Mr Gavin Smith | Co-opted | 13.07.18 - 12.07.22 | Finance, Premises and Personnel First/Pay Review HT Performance | Governor at Parkside Academy, Willington. | |
| Ms Amy Algar | Parent | 21.01.20 - 21.01.24 | Finance, Premises and Personnel First/Pay Review | ||
| Mrs Carol O Malley | Associate | 01.07.21 - 01.07.25 | Finance, Premises and Personnel | School Business Manager at Peases West Primary | |
| Ms Morag Lynch | Co-oped | 15.05.21 - 15.05.25 | First/Pay Review Pupil Discipline |
What do Governors do?
The governing body has a range of crucial roles and responsibilities these include working with the headteacher, Senior Management Team, and staff to shape the future of the school.
Statutory Guidance for Governing Bodies
Peases West Primary School adhere to the statutory guidance from the Department of Education. This means that governing bodies must have regard to it when carrying out duties relating to the constitution of governing bodies in maintained schools.
The Constitution of Governing Bodies of Maintained Schools
How To Become A School Governor
If you require further information on the roles and responsibilities of School Governors or you are interested in becoming one, visit the Durham County Council website School Governor section.
Annual Governance Statement 2021-22
Annual Governance Statement for the Governing Body of Peases West Primary School
Our Vision:
Peases West Primary School has pupil well being and personal development at its heart. Every child is entitled to the highest standard of education, set within a range of learning opportunities which take into account everyone’s interests and talents. We are committed to providing and maintaining the highest standard of education; preparing children for life’s challenges and equipping them with the skills and confidence necessary for success in adulthood. Through a highly differentiated curriculum, care, support and guidance, we aim to establish a happy, safe, secure and exciting environment that promotes excellence in learning and teaching, equality and high expectations; where every child’s potential is realised and learning is supported and celebrated with the wider community.
The Governing Body of Peases West Primary School has a strong focus on its three core strategic functions:
- Ensuring clarity of vision, ethos and strategic direction;
- Holding the Headteacher to account for the educational performance of the school and its pupils, and the performance management of staff; and
- Overseeing the financial performance of the school and ensuring its money is well spent.
At Peases West Primary School the full Governing Body meets once each term and we have a number of committees to consider different aspects of the school in detail. These committees meet when and if required at different times during the school year.
Governor Attendance
Schools are now required to display a record of Governor attendance at meetings for each school academic year.
Archived Attendance
You can also view previous years attendance on our website.
KEY
✓ – Attended meeting
A/A – Apologies sent and accepted by meeting
N – Did not attend
n/a – not applicable or not a member of that committee
Record of Attendance 2020-2021
| Name | Full governing body meeting via Teams 19.11.20 | First/Pay Review 19.11.20 via Teams | Finance, Premises and Personnel meeting via Teams 04.12.20 | Curriculum and Standards meeting via Teams 05.03.21 | Finance, Premises and Personnel meeting via Teams 12.03.21 | Full Governing Body meeting via Teams 25.03.21 | Full Governing Body meeting via Teams 01.07.21 |
|---|---|---|---|---|---|---|---|
| D Bowes | Expired | N/A | N/A | N/A | N/A | N/A | N/A |
| G Smith | / | / | / | N/A | / | A/A | A/A |
| L Patton | A/A | N/A | N/A | N/A | N/A | / | A/A |
| L George | / | N/A | N/A | / | N/A | / | / |
| A Johnson | / | / | / | / | / | / | / |
| M Morton | / | N/A | / | / | / | / | / |
| J Brook | / | / | / | / | / | / | N/A |
| S Dodd | A/A | A/A | N/A | Resigned | N/A | Resigned | Resigned |
| A Algar | / | / | N/A | N/A | N/A | N | / |
| G Rocks | A/A | N/A | N/A | N/A | N/A | N | Resigned |
| J Hird | / | N/A | N/A | A/A | N/A | / | / |
Record of Attendance 2019-2020
| Name | Finance, Premises and Personnel meeting 30.09.19 | Full governing body meeting 10.10.19 | First/Pay Review 10.10.19 | Finance, Premises and Personnel meeting 09.03.20 | Full governing body meeting 02.07.20 via Teams |
|---|---|---|---|---|---|
| D Bowes | N/A | / | N/A | N/A | A/A |
| G Smith | / | / | / | / | A/A |
| L Patton | N/A | / | N/A | N/A | A/A |
| L George | N/A | / | N/A | N/A | A/A |
| A Johnson | / | / | / | / | / |
| M Morton | / | / | N/A | / | / |
| W White | N/A | / | / | N/A | EXPIRED |
| J Brook | / | / | N/A | / | / |
| S Dodd | N/A | / | / | N/A | / |
| A Algar | N/A | N/A | N/A | N/A | / |
| J Hird | N/A | / | N/A | N/A | / |
Record of Attendance 2018-2019
| Name | Attendance Working Party Meeting 13.09.18 | Full Governing Body Meeting 11.10.18 | First Committee /Pay Review Meeting 11.10.18 | School Scrutiny Group 26.11.18 | Finance, Premises and Personnel Meeting 10.12.18 | Attendance Working Party 17.01.19 | Finance, Premises and Personnel 12.03.19 | Full Governing Body Meeting 28.03.19 | Finance, Premises and Personnel Meeting 18.06.19 | Full Governing Body Meeting 04.07.19 | Curriculum and Standards Meeting 16.07.19 |
|---|---|---|---|---|---|---|---|---|---|---|---|
| G Clare | / | / | / | / | / | / | / | / | Resigned | ||
| D Bowes | / | / | |||||||||
| J Brook | / | N | / | / | / | A/A | / | / | / | A/A | |
| S Dodd | / | / | / | / | / | / | A/A | ||||
| L George | / | / | / | / | |||||||
| J Hird | / | / | A/A | A/A | |||||||
| A Johnson | / | / | / | / | / | / | / | / | / | ||
| M Morton | / | / | A/A | A/A | A/A | / | / | / | / | ||
| G Smith | / | / | / | A/A | / | / | |||||
| L Patton | / | / | / | ||||||||
| W White | / | / | / | / | / | / | / | / |
Committee Terms of Reference
Full Governing Body
CHAIR: Mrs Lynn George
Terms of Reference
Strategic Leadership and Accountability:
- In collaboration with school leaders determine a clear and explicit vision for the future. Ensure this is communicated to the whole organisation.
- Set strong and clear values and ensure these are embedded across the organisation and adhered to.
- Determine the strategic direction for the school.
- Monitor and evaluate pupil progress and attainment by receiving reports and information from the Headteacher and other school leaders; compare against national and local benchmarks over time.
- Receive reports from committees, working parties or individuals and agree actions.
- Approve the SEF and monitor throughout the year.
- Approve the School Improvement Plan priorities and monitor throughout the year progress towards agreed actions.
- Ensure there is a transparent system for performance management of all staff which is clearly linked to the school’s priorities. Have oversight of staff performance throughout the year.
- Ensure there are mechanisms in place to listen to and respond to the views of parents/carers, pupils, staff, local communities and employers.
- Agree recruitment process to be followed in relation to Senior Leader posts; where delegated ratify appointments.
- Final approval of the annual budget plan.
- Monitor the school’s budget throughout the year.
- Agree virement and expenditure limits for the Headteacher.
- Hold at least 3 meetings each academic year. Ensure that committee meetings are held in accordance with the agreed terms of reference.
People and Structures:
- Elect and/or remove Chair of Governors and Vice Chair of Governors.
- Appoint Committee Chairs or delegate to each committee.
- Consider and agree delegation of functions to individuals or committees.
- Agree committee terms of reference and membership.
- Establish a register of Governors business interests.
- Ensure Governors information on the Get Information About Schools (GIAS) register and the school website is up to date and compliant with current requirements.
- Confirm the Instrument of Government and subsequent amendments.
- Appoint Co-opted, Local Authority and where necessary Parent Governors to the Board.
- Review and monitor the Governor Induction Process.
- Have regard for Governors professional development.
- Where necessary, suspend or remove Governors from the Board.
- Appoint/dismiss the Clerk to the Governing Body.
Compliance and Evaluation:
- Consider business provided by Local Authority and other sources
- Suspend or end suspension of staff members.
- Ensure all statutory policies are in place and there is an effective policy review cycle.
- Review and agree the Governor Code of Conduct.
- Confirm arrangements for completion of a Governor Skills Audit.
- Ensure there is regular self-evaluation and review of individual’s contribution to the Board as well as the Board’s overall operation and effectiveness.
- As necessary, consider an external review of the Board’s effectiveness.
- Ensure school website is up to date and compliant with current DfE requirements.
Curriculum and Standards Committee
CHAIR: Mrs J Brook
Terms of Reference
Curriculum Planning and Delivery:
- Review, monitor and evaluate the curriculum offer.
- Contribute to the development and monitoring of the:
- Self Evaluation form
- School Improvement Plan
- Targets for school improvement
- Develop and review policies identified within the school’s policy review programme and in accordance with its delegated powers (e.g. sex education and pupil discipline/behaviour).
- Ensure that the school’s policy on SEND is consistent with the Code of Practice and Equalities Act and receive termly reports from the Headteacher/SENDCo and an annual report from the SEND Governor.
- Ensure the SEND Policy is monitored and reviewed regularly and that the policy is known to parents/carers.
- Ensure the school complies with the provisions of the Equalities Act 2010.
Assessment and Improvement:
- Monitor and evaluate the effectiveness of leadership and management.
- Monitor and evaluate the quality of teaching and learning and the impact on rates of pupils progress and standards of achievement
- Monitor and evaluate the impact of continuing professional development on improving staff performance.
- Receive pupil progress and achievement data; monitor and evaluate rates of progress and standards of achievement against agreed targets for all pupils and for all groups of pupils.
- Monitor and evaluate provision for all groups of vulnerable children e.g. looked after children and ensure all their needs have been identified and addressed.
- Monitor and review impact of Pupil Premium, Sports Premium, Early Years Premium
- Monitor and review pupil attendance data against attendance targets.
- Monitor and review pupil exclusion information.
- Set priorities for improvement and monitor and evaluate the impact of improvement plans which relate to the committee’s area of operation.
- Regularly review the Assessment Policy and ensure that the policy is operating effectively.
- Ensure the school is fulfilling its responsibilities regarding child protection and the requirements of ‘Keeping Children Safe in Education’
- Receive reports from external sources and agree actions to address recommendations; monitor and evaluate progress made.
- Ensure all children have equal opportunities.
- Ensure Safeguarding policies are adhered to; monitor and review all safeguarding policies/procedures within school.
- Advise the Finance and Premises Committee on the relative funding priorities necessary to deliver the curriculum.
- Monitor pupils’ attitudes, values and development of other personal qualities within the school through the provision of R.E. and PHSCE. Ensure parents are informed of the right to withdraw their child.
Engagement:
- Monitor the school’s publicity, public presentation and relationships with parents/carers and the wider community.
- Identify and celebrate pupil achievements.
- Oversee and monitor arrangements for out of hours provision, extra-curricular activities and educational visits including overnight stays.
- Ensure that adequate provision is made for pupil transition.
- Ensure all statutory requirements for reporting and publishing information are met.
- Review and monitor the school’s website to ensure that it is accessible and fully compliant with current DfE requirements.
- Ensure the school works well with its community, parents and other schools.
MEETINGS: at least termly
QUORUM: 3
DISQUALIFICATIONS: None
Finance, Premises & Staffing Committee
CHAIR: Gavin Smith
Terms of Reference
Finance:
- In conjunction with the Headteacher to draft and propose the first formal budget plan of the financial year for approval by the full Governing Body.
- Establish and maintain an up-to-date three year financial plan, taking into account priorities in the School Improvement Plan, roll projection and signals from central government and the LA regarding future years’ budget.
- Ensure that priorities detailed within the School Improvement Plan are appropriately costed and are reflected in the annual budget.
- Monitor the budget position statement to identify and address any anomalies from the anticipated position and report termly to the full Governing Body.
- Review and monitor outstanding debts and action taken.
- Review and monitor Direct School Meals Provision by income and expenditure statements.
- Review the year end outturn report.
- Monitor and approve virements and expenditure over the Headteacher’s delegated limit.
- Appraise and approve spending decisions where competitive quotations or tenders are required.
- Ensure the school operates within the financial regulations of the Local Authority and the requirements of the DfE Schools Financial Value Standard (SFVS).
- Approve annually the Schools Financial Value Standard (SFVS) submission prior to the 31 March deadline and monitor the implementation of any identified actions.
- Monitor expenditure of all voluntary funds held on behalf of the Governing Body by review of an audited annual statement of income and expenditure.
- Annually review the outcomes of the asset register stock check and approve the disposal of obsolete items.
- Ensure appropriate use of the Early Years Premium, Pupil Premium, Sports Premium, Year 7 Catch-Up Premium.
- Review and monitor the school’s website to ensure that it is accessible and fully compliant with current DfE requirements.
- Review and monitor all financial policies including lettings, charging and remissions and expenses policies.
- Consider and promote income generation.
- Annually review income generated from contracts and lettings; oversee the use of premises by outside users.
- Where necessary, monitor and review Wrap Around Care provision including review of annual income and expenditure statements where applicable.
- Ensure all appropriate insurances are in place.
- Annually review and approve the school’s Financial Procedures Manual.
- Monitor service level agreements annually and make decisions in respect of service level agreements ensuring value for money.
- Make decisions on expenditure following recommendations from other committees.
- Ensure pay decisions can be appropriately funded.
- Ensure as far as is practical that health and safety issues are appropriately funded in accordance with agreed priorities.
- Annually review financial benchmarking data.
- Monitor the implementation of actions arising from the Internal Audit report or of a financial nature from other inspection regime reports.
Premises:
- Establish, review and monitor the Health and Safety Policy ensuring that the school meets health and safety requirements.
- Ensure actions are taken in respect of relevant health and safety legislation.
- Ensure that premises and the learning environment are maintained and are fit for purpose.
- Provide support and guidance for the Headteacher and Governing Body on all matters relating to the maintenance and development of the premises and grounds, including health and safety.
- Ensure that an annual inspection of the premises and grounds is undertaken and a report received identifying any issues. Inform the Governing Body of the report and set out a proposed order of priorities for maintenance and development for the approval of the Governing Body.
- Ensure professional surveys and emergency works are arranged as necessary.
- Oversee the use of premises by outside users.
- Establish and keep under review an Accessibility Plan and an Asset Management/Building Development Plan.
- Monitor data on accidents and incidents.
Staffing
Carry out an annual review of the staffing structure in consultation with the Headteacher and Finance and Premises Committee.
- Ensure the school is sufficiently staffed to fulfil the effective operation of the school and the School Improvement Plan (SIP).
- Oversee the recruitment and selection procedures for all staff.
- Make recommendations to the Finance and Premises Committee on personnel-related expenditure.
- Develop and review policies identified within the school’s policy review programme and in accordance with its delegated powers (e.g. Appraisal, Whistleblowing, Recruitment and Selection).
- Keep under review work/life balance, working conditions and well-being including monitoring attendance management.
- Review the Single Central Record to ensure compliance with current statutory guidance.
- Approve the Staff Code of Conduct and ensure all staff are aware.
MEETINGS: at least termly
QUORUM: 3
DISQUALIFICATIONS: where there may be a conflict of or pecuniary interest; any Governor whose spouse/partner is involved.
Delegation to the Headteacher
School Staffing (England) Regulations 2009
The Governing Body can delegate the power to appoint outside the leadership group to:
- The Headteacher
- One or more Governors with the right of the Headteacher to advise
- One or more Governors and the Headteacher
Appointments:
Governing Body delegates to one or more Governors and the Headteacher responsibility for the appointment of:
- Permanent teaching staff posts
- Permanent support staff posts
Governing Body Delegates to the Headteacher responsibility for the appointment of:
- Temporary Staff
- Supply Posts
Dismissals:
Governing Body delegates to the First/ Pay Review Committee responsibility up to and including first written warning / first and final written warning / dismissal of:
- All staff and the Headteacher
VIREMENT AND EXPENDITURE LIMITS
| Virement Limits | Expenditure Limits | ||
|
Limit set for Headteacher without prior written approval of Chair of Governing Body
Where the cumulative effect of multiple virements on the same budget heading exceeds this limit, details are to be reported to the next Finance and Premises Committee meeting for information and retrospective approval |
£5000 | Any items of expenditure up to £10000
|
|
| Limit set for Headteacher with approval from Chair of Governors
A log of these approvals will be maintained and details reported to the next Finance and Premises Committee meeting. |
£10000
|
Above this limit if item was previously notified to the Governing Body. | |
| Prior Finance and Premises Committee or Chair of Governors approval (whichever is the soonest) to be sought outside of these limits and reported to the Finance and Premises Committee at the earliest opportunity. | |||
NB Any goods/services purchased and works to be carried out are subject to Durham County Council Contract Procedures Rules (January 2014) for quotations i.e. quotations or tenders to be invited from capable contractors based on the likely value of the procurement over its lifetime:
- Between £500 and £5000 at least one quotation
- Between £5001 and £50,000 at least three quotations
- Over £50,000 full tender exercise
Pupil Discipline Committee
CHAIR: Mrs Sandra Dodd
Terms of Reference
- Elect Chair (if delegated by full Governing Body).
- Consider representations from parents/carers in the case of fixed term exclusions in line with statutory guidance.
- Consider the appropriateness of any permanent exclusion or any exclusion where one or more fixed period exclusions total more than 15 school days in one term or where a pupil is denied the chance to take a public examination in line with statutory guidance.
MEETINGS: held as necessary
QUORUM: 3
DISQUALIFICATIONS: prior knowledge; any Governor whose child is involved
Appeals Committee
CHAIR: Mrs Jane Brook
Terms of Reference
- Elect Chair (if delegated by full Governing Body).
- Consider any appeal against a decision made under the personnel procedures adopted by the Governing Body.
- Consider any appeal against a decision made by the First/Pay Review Committee during the annual review of teachers’ salaries.
- Consider any appeal against selection for redundancy through a staffing reduction process.
- Consider complaints against the school in accordance with the agreed school Complaints Procedure.
MEETINGS: as and when required.
QUORUM: Must have at least the same number of Governors as were present at the original hearing.
DISQUALIFICATIONS: Headteacher; Chair of Governors (if have prior knowledge); any Governor involved in the original hearing; where there may be a conflict of interest; any Governor whose spouse/partner is involved; staff (appeals in relation to salary or staffing reduction decisions)
Headteacher’s Performance Review Committee
LEAD GOVERNOR: Mrs Jane Brook
Terms of Reference
- Set, with the support of the External Advisor (EA) or Education Development Partner (EDP) Headteacher’s annual performance objectives.
- Monitor throughout the year the performance of the Headteacher against agreed performance objectives.
- Review, with the support of the External Advisor (EA) or Education Development Partner (EDP) achievement of performance objectives.
- Make recommendations to the First/Pay Review Committee in respect of the Headteacher’s annual pay progression.
MEETINGS: Autumn Term plus monitoring meetings
DISQUALIFICATIONS: Headteacher and staff
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